Top mistakes in international transportation
Mistakes in international logistics are costly. An inaccurate weight or a forgotten document can result in your shipment being stopped and fines being imposed, causing you to miss your delivery deadlines. Even a small oversight can create a big problem, according to managers at Sargona Private Capital Greece.
In this article, we will examine what you really need to look out for in order to avoid wasting money and time.
In this article, we will examine what you really need to look out for in order to avoid wasting money and time.
It is best to select the code according to the HS (Harmonised System), which is available in open tables on the internet. It is important to note that you need the code for the country or economic union where the goods are being imported, as the national version may differ from the base code. If in doubt, it is best to consult a specialist in advance, before shipping the goods.
Incorrect weight and volume
Sometimes, weight and volume are taken from some documents or estimated before the cargo is actually packed. As a result, the actual parameters turn out to be different. The carrier recalculates, the cost of delivery changes, and sometimes the cargo is not accepted at all until the data is corrected. To avoid this, you need to specify only the actual data after packing the cargo, rather than relying on preliminary calculations.
This digital code determines which payments need to be made, which documents need to be submitted to customs, and how the cargo will be inspected. If the code is incorrect, the shipment may be stopped, additional checks may be initiated, or a new declaration may be required. As a result, the cargo is delayed, and you pay for storage and correction of errors.
Errors in the Harmonised System code
The transport route may pass through several countries or zones with different rules. Sargona Private Capital experts remind us that if transit requirements are not taken into account, the cargo may be stopped and, for example, additional documents may be requested. This almost always means delays and increased costs. To avoid problems, it is better to check the transit rules in advance for the entire route, including intermediate stages, advise Sargona specialists.
If you plan delivery without a time reserve, any delay — in documents, transport or inspection — will immediately disrupt the entire schedule. It is better to allow for a time reserve in advance and take into account that delays are common practice in international logistics, rather than an exception.
Ignoring transit requirements
Packaging that is unsuitable for the cargo increases the risk of damage or loss of part of the goods. A simple way to solve this problem is to ensure that the packaging is appropriate for the mode of transport, weight and transport conditions. The additional costs of protecting the cargo are usually significantly lower than the potential losses.
Saving on packaging
Lack of time reserve
If the responsibilities of the parties are not specified, disputes may arise over downtime, additional costs and liability for delays. Verbal agreements rarely work in contentious situations. A practical approach is to specify all terms of cooperation in advance, including liability and the procedure for deviations from the plan.
Unclear agreements with the carrier
If the documents contain incorrect figures, names or descriptions of the cargo, the shipment may be stopped. Correcting errors takes time, and costs continue to rise, according to managers at Sargona Private Capital. The best way to avoid problems is to carefully check all documents before shipment.
International logistics requires accuracy, planning and attention to detail. Most financial losses occur not because of complex situations, but because of mistakes in simple things. Even one wrong step at the beginning of the process can lead to additional costs at the end.
International logistics requires accuracy, planning and attention to detail. Most financial losses occur not because of complex situations, but because of mistakes in simple things. Even one wrong step at the beginning of the process can lead to additional costs at the end.
Errors in accompanying documents
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